CCKC Constitution - Page 1
CONSTITUTION AND BY-LAWS
SECTION 1.
The name of the club shall be the Comal County Kennel Club, Inc.
Section 2.
The objectives of the Club shall be:
A. To further the advancement of all breeds of purebred dogs.
B. To do all in its power to protect and advance the interest of all breeds of purebred dogs and to encourage sportsmanlike competition at dog shows and obedience trials.
SECTION 3.
The Club shall not be conducted or operated for profit and no part of profits or remainder of residue from dues or donations to the Club shall inure to the benefit of any member or individual.
SECTION 4.
The members of the Club shall adopt and may from time to time revise such by-laws as may be required to carry out these objectives.
BY-LAWS
ARTICLE I
MEMBERSHIP
SECTION 1. ELIGIBILITY
There shall be FIVE (5) types of membership open to all persons who are in good standing with the American Kennel Club and who subscribe to the purpose of the Club.
A. Regular membership shall be open to all persons EIGHTEEN (18) years or older and who maintain an attendance of at least FIVE (5) regular meetings per calendar year.
If a member has not attended the five (5) required meetings per year; the All Breed
Shows and the B-Match may be considered for this requirement only after the
Member has submitted a letter to the Board of Directors indicating their involvement and participation in putting on said event and request the event be considered in lieu of a meeting.
B. Associate membership shall be open to all persons EIGHTEEN (18) years or older and whose attendance is under FIVE (5) regular meetings per calendar year. Associate members are entitled to all privileges of the Club, except they may not vote or hold office.
C. Junior membership shall be open to all persons THIRTEEN (13) through
SEVENTEEN (17) years of age. Junior members may not vote or hold an elected office.
D. Honorary membership may be bestowed by the ¾ affirmative vote of the Club
Membership present and voting upon any person deemed worthy by virtue of their service to the Club or to purebred dogs. Honorary members may maintain active status by payment of annual dues.
E. Life membership may be bestowed by the ¾ affirmative vote of the Club membership present and voting upon any Club member deemed worthy by virtue of their service to the Club or to purebred dogs. Life members have all the privileges of the Club and all future annual dues are waived.
SECTION 2. DUES
Membership dues shall be $5.00 per year for Regular Members and $4.00 for Associate Members, payable on or before the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During that month of November, the Treasurer shall send to each member a statement of his dues for the ensuing year.
SECTION 3. ELECTION TO MEMBERSHIP
Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by this constitution and the by-laws, as well as the rules of the American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two (2) Club members, not in the same family. Accompanying the application, the prospective member shall submit dues payment for the current year. A letter of recommendation, from a Club member in good standing, must accompany all membership applications and be submitted to the Board of Directors. A ¾ affirmative vote is required from the Board of Director members present and voting for the application to then be filed with the Secretary. The Secretary is to read the application at the first meeting of the Club following its receipt. At the next Club meeting, the application will be voted upon and affirmative votes of ¾ of the Club membership present and voting at that meeting shall be required to elect the applicant.
Applicants for membership who have been rejected by the Board of Directors or the Club membership may not re-apply within Six (6) months after such rejection.
SECTION 4. TERMINATION OF MEMBERSHIP
Membership may be terminated:
A. by resignation. Any member in good standing may resign from the Club by written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the first day of each fiscal year.
B. by lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remained unpaid ninety (90) days after the first day of the fiscal year; however, the Board may grant an additional ninety (90) days grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
C. by expulsion. A membership may be terminated by expulsion as provided in Article 4 of these by-laws.
ARTICLE II
MEETING AND VOTING
SECTION 1. CLUB MEETINGS
Meetings of the Club shall be held in (or within twenty-five (25) miles of) the City of New Braunfels on the fourth Tuesday of each month, at such hour and place as may be designated by the Board of Directors.
Written notice of each such meeting shall be mailed by the Secretary at least ten (10) days prior to the date of the meeting. The quorum of such meetings shall be twenty (20) percent of the members in good standing.
SECTION 2. SPECIAL CLUB MEETINGS
Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board, and shall be called by the Secretary upon receipt of a petition signed by five (5) members of the Club who are in good standing. Such special meetings shall be held in (or within twenty-five (25) miles of) the City of New Braunfels at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least five (5) days and not more than fifteen (15) days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such meeting shall be twenty (20) percent of the members in good standing.
SECTION 3. BOARD MEETINGS
Regular meetings of the Board of Directors shall be held in (or within twenty-five (25) miles of) the City of New Braunfels in such place and such time as the Board may vote from time to time to determine. Notice of each meeting shall be made by mail or telephone by the Secretary at least four (4) days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.
SECTION 4. SPECIAL BOARD MEETINGS
Special meetings of the Board of Directors may be called by the President, and shall be called by the Secretary upon receipt of a written request signed by at least three (3) members of the Board of Directors. Such special meetings shall be held in (or within twenty-five (25) miles of) the City of New Braunfels in such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.
SECTION 5. VOTING
Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present. Proxy voting will not be permitted at any Club meeting or election.
ARTICLE III
DIRECTORS AND OFFICERS
SECTION 1. BOARD OF DIRECTORS
The Board shall be comprised of the President, Vice President, Secretary, Treasurer and three (3) other persons all of whom shall be elected for one-year terms at the Club’s annual meeting as provided in Article IV, and shall serve until their successors are elected. General Management of the Club’s affairs shall be entrusted to the Board of Directors.
SECTION 2. OFFICERS
The Club’s officers consisting of the President, Vice President, Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
A. The President shall preside at all meetings of the Club and of the Board, and shall gave the duties and powers normally appurtenant to the office of president in addition to those particularly specified in these by-laws.
B. The Vice President shall have the duties and powers of the President in case of the President’s death, absence or incapacity.
C. The Secretary shall keep a record of all meetings of the Club and of the Board and all such matters of which a record shall be ordered by the Club. He or she shall have charge of the correspondence, notify members of meetings, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses and carry out such other duties as are prescribed in these by-laws.
D. The Treasurer shall collect and receive all monies due or belong to the Club. He or she shall deposit the same in a bank designated by the Board, in the name of the Club. His or her books shall at all times be open to inspection of the Board and he Or she shall report to them at every meeting the condition of the Club’s finances and every item of receipt or payment not before reported; and at the annual meeting he or she shall render an account of all monies received or expended during the fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine. The financial records of the Club shall be audited annually within the thirty (30) day period following the annual meeting by a committee appointed by the Board of Directors.
E. The offices of Secretary and Treasurer may be held by the same person in which case the Board shall be comprised of the officers and four (4) other persons.
SECTION 3. VACANCIES
Any vacancies occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of the President shall be filled automatically by the Vice President and the resulting vacancy in the office of the Vice President shall be filled by the Board.
ARTICLE IV
THE CLUB YEAR, ANNUAL MEETINGS, ELECTIONS
SECTION 1. CLUB YEAR
The Club’s fiscal year shall begin on the 1st day of January and end on the 31st day of December.
The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue at the next annual meeting.
SECTION 2. ANNUAL MEETING
The annual meeting shall be held in the month of January at which Officers and Directors for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his or her successor in office all properties and records related to that office within thirty (30) days after election.
SECTION 3. ELECTIONS
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The three (3) nominated for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.
SECTION 4. NOMINATIONS
No person may be a candidate in a club election who has not been nominated. During the month of October, the Board shall select a Nomination Committee consisting of three (3) members and two (2) alternates of their selection. The Board shall name a Chairman for the Committee and it shall be his or her duty to call a committee meeting which shall be on or before November 1st.
A. The Committee shall nominate one (1) candidate for each office and three (3) candidates for the other three (3) positions on the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
B. Upon receipt of the Nominating Committee’s report, the Secretary shall before November 15th notify each member in writing of the candidates so nominated.
C. Additional nominations may be made at the December meeting by any member in attendance provided further that if the proposed candidate is not in attendance at this meeting, his or her proposer shall present to the Secretary a written statement from the proposed candidate signifying his or her willingness to be a candidate.
D. Nominations cannot be made at the Annual Meeting or in any manner other than provided in this section.
ARTICLE V
COMMITTEES
Section 1.
The Board may each year appoint standing committees to advance the work of the Club in such matters as shows, obedience trials, field trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
SECTION 2.
Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
 CCKC Constitution, page 2 |
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